Overview

The key role of an Accounts Receivable/Accounts Payable Clerk is to ensure the company receives payments for goods and services, and records these transactions accordingly, to accurately input vendor invoices and ensure they are paid appropriately. This position will be responsible for securing revenue by verifying and posting receipts, deposits, credit card processing, accurate data entry of vendor invoices, maintaining accurate filing systems and resolving all discrepancies.

Role and Responsibilities

• Collect on client accounts by sending invoice reminders and maintain communication with customers via phone, email, fax or mail
• Post and prepare customer payments by recording cash, checks, and credit card transactions and entering them into the general ledger or accounting software and preparing deposits
• Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted
• Verify the validity of account discrepancies by obtaining and investigating information from sales, customer service departments and customers
• Resolve valid or authorized deductions by entering adjusting entries. Resolve invalid or unauthorized deductions by investigating
• Ensure organization’s Confidentiality Policy is followed at all times
• Update job knowledge by participating in educational opportunities
• Lead and/or participate in regular department and company meetings by providing the following reports, but not limited to, as required; aging report, cash flow, credit report
• Assemble, review and verify invoices and check requests, flagging and investigating any unusual items
• Enter invoices into the system accurately and tie to the appropriate job and expense category
• Prepare weekly accounts payable report for invoice payment approval
• Post transactions to journals, ledgers and other records
• Monitor accounts to ensure payments are up to date
• Maintain Vendor and Client files
• Correspond with clients and vendors and respond to inquiries
• Assist with month end reports
• Provide supporting documentation for audits
• Assemble receipts for all credit card charges and enter into Sage
• Reconcile and pay credit card and fuel bills monthly
• Organize and maintain insurance policies
• Obtain certificates of workers compensations and liability insurance for the vendors/subcontractors
• Provide work overflow assistance for other departments and offices where necessary
• Perform other tasks as required

Preferred Skills

• Excellent knowledge of Sage
• Good working knowledge of Microsoft Office products
• Excellent organizational skills are essential
• Self-Motivation and the ability to identify and complete needed tasks without direct supervision
• Attention to detail and accuracy
• High School Diploma or GED; Associates Degree or equivalent from a two-year college or technical school preferred
• 1-3 years accounts receivable/ accounts payable
• Knowledge of general accounting principles, regulatory standards and compliance requirements
• Ability to calculate, post and manage accounting figures and financial records
• General math skills
• Excellent data entry skills
• Excellent analytical, problem solving and decision making skills
• Effective verbal, listening and written communication skills
• Demonstrates a sense of urgency and ability to meet deadlines
• Ability to work independently or as a team member
• Ability to work with a diverse group of people
• Customer service and negotiation skills

Physical Demands

• Ability to lift up to 25lbs
• Ability to stand, sit, reach, bend, lift and use a computer for up to 8 hours a day

Alltech Integrations is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, disability status or any other status protected by the laws or regulations in the locations where we operate.